Skip to content
Owner Personal Assistant— Call Lexi now(813) 219-8998
Sanctuary Get Involved
Important community policy changes

Approved Policy Resolutions — October 12, 2026 Board Meeting

Inframark advised owners on October 19, 2026 that these resolutions were reviewed and approved by the Board of Directors at the meeting held on October 12, 2026.

Board meeting: October 12, 2026Distributed by Inframark: October 19, 2026Published: October 19, 2026
← Back to updates

Official documents control

This plain-language summary is provided for convenience. The official Association resolutions control if there is any difference or conflict. Owners should review the complete resolutions below. This page does not provide legal advice.

Sanctuary Get Involved is an independent owner information resource. It is not the HOA, the Board of Directors, Inframark, legal counsel, or an official Association communication channel.

What owners should know

The six resolutions address different topics. Each card below gives a short owner-focused summary and links directly to the official PDF. Where a question depends on your lot, lease, or a specific notice, contact Association management for a binding answer.

Official document

Enforcement Policy

PDF · 9 pages · 298 KB

Sets the Association's multi-stage process for covenant and rule violations, the cure period, fine-hearing procedure, fine amounts, record retention, and the categories that may proceed to litigation or abatement.

Key points

  • The process generally moves from a Courtesy Notice to a Fine Hearing Notice, then a hearing, then a written determination.
  • The Courtesy Notice generally provides a 14-day cure period and identifies the provision in violation.
  • If the violation remains uncured, the Association may mail a fine-hearing notice by certified mail at least 14 days before the hearing and not more than 90 days from the violation date, as the policy states.
  • The owner may present evidence of compliance or dispute the violation at the hearing. The Association may present supporting evidence.
  • The Fine Committee determines whether the violation exists. If the violation is cured by the hearing, the policy states that no fine may be imposed.
More details from the resolution
  • The policy identifies fines of $100 per day, capped at $1,000 per violation, for the categories listed in Exhibit A. The daily amount runs from the date the fine-hearing notice is mailed through the hearing date if the violation is not cured.
  • If the Committee confirms the violation, the Association is to mail written notice of the determination within 7 days, with 30 days to pay and 30 days to cure, as stated in the policy.
  • Violation records generally remain for 12 months after resolution, with longer treatment for matters that reach a hearing or collection and for continuing or repeated violations. A repeat of the same violation within 12 months may proceed directly to the fine-hearing stage without another Courtesy Notice.
  • Exhibit A lists categories such as pet, trash-can, holiday-decoration, sports-equipment, exterior-maintenance, roof, pressure-washing, unapproved-alteration, nuisance/commercial, rental, lawn, landscaping, tree-trimming, prohibited-sign, and other covenant or rule violations.
  • Exhibit B identifies categories that may proceed to litigation or legal enforcement if unresolved, including specified rental and nuisance/commercial violations, severe violations, and continuing violations not resolved at the fine stage.
  • The policy also addresses abatement (Exhibit C), collection of unpaid fines, continuing violations, and possible legal enforcement. It is not a fee schedule for every possible violation outside Exhibit A.

The official PDF is in English. This page summarizes it in your selected language; the official English original controls.

View official PDF (Enforcement Policy)Download official PDF (Enforcement Policy)

Official document

Tenant Application & Screening Policy

PDF · 7 pages · 235 KB

Implements rental registration for all lots and tenant screening for Covered Lots, defines Grandfathered and Covered Lots, sets the application fee, and administers the 15% rental cap and wait list.

Key points

  • All rentals: at least 10 days before occupancy, every owner must notify the Association and provide a complete copy of the proposed lease and all addenda, occupant names and contact information, lease start and end dates, and requested vehicle, community-access, and emergency-contact information.
  • All lots remain subject to applicable rental restrictions, including the six-month minimum lease term, a limit of three leases during any consecutive 12-month period, and the prohibition on short-term rentals and advertising on Airbnb, VRBO, or similar platforms.
  • Grandfathered Lot: a lot owned by its current owner on December 18, 2024. It must register each rental and provide the lease, but it is not subject to tenant screening, Association approval, the one-year ownership requirement, the rental cap, or the wait list under this policy unless another recorded provision independently applies.
  • Covered Lot: a lot acquired by its current owner after December 18, 2024. The owner must generally have owned the lot for at least one year before renting, may not rent more than one lot at a time, must lease the entire lot (no subleasing), and each adult applicant must complete the application and background-screening process.
  • The nonrefundable application fee stated in the resolution is $100.00 per applicant. No fee is required merely to register a lease for a Grandfathered Lot that is not subject to screening or approval.
More details from the resolution
  • The Association must issue written approval before occupancy of a Covered Lot. Management may administratively approve a complete, compliant application; the document states that only the Board may deny an application.
  • Criminal-history information is reviewed individually under the policy and applicable law. An arrest, charge, dismissed case, acquittal, expunged or sealed record, or conviction standing alone is not an automatic denial.
  • Rental cap: rentals are limited to 15% of all lots unless the Board increases the cap to no more than 20%. Grandfathered Lots may continue renting notwithstanding the cap, but all rented lots, including Grandfathered Lots, count toward the current rental total.
  • When the cap is reached, Covered Lots may be placed on a chronological wait list. When a position becomes available, the first eligible owner has 60 days to submit a complete application and obtain approval, as the resolution states.
  • Renewals with the same approved tenants must be registered at least 10 days before the existing lease expires; a timely renewal with the same tenants does not require returning to the wait list.

The official PDF is in English. This page summarizes it in your selected language; the official English original controls.

View official PDF (Tenant Application & Screening Policy)Download official PDF (Tenant Application & Screening Policy)

Official document

2026 Fence Resolution

PDF · 2 pages · 63 KB

Reestablishes fence rules: written approval for new or altered fences, a limited window for existing unapproved fences, white vinyl side fences, a six-foot maximum, and special rear-lot rules next to ponds, preserves, and similar open space.

Key points

  • Any exterior alteration, improvement, structure, fence, or modification not expressly authorized in writing by the governing documents, community standards, rules, architectural guidelines, or written Association approval is prohibited. Owners may submit a request to the Board or ARC; until written approval, the alteration remains prohibited.
  • A fence previously approved by the Association before this resolution, and existing in compliance when the resolution takes effect, is treated as grandfathered. It may remain unless materially altered, replaced, removed, destroyed, or until the end of its useful life; any replacement or new installation must comply with the current standards.
  • An owner with an existing fence installed before adoption that was never submitted for or granted ARC approval has 30 days from the effective date of the resolution to submit an ARC application for consideration as a grandfathered variance. Failure to submit within that period is a violation under the resolution.
  • Side property-line fences must be solid white vinyl privacy fencing that is opaque and not see-through.
  • Fence height is generally limited to six feet. For lots whose rear property line does not adjoin a pond, preserve, marsh, wooded area, conservation area, reserve, or similar open space, side fences may continue at a maximum height of six feet to the rear boundary of the lot, including to any perimeter wall at the rear.
More details from the resolution
  • For lots whose rear property line adjoins a pond, preserve, marsh, wooded area, conservation area, reserve, or similar open space, side fences may be a maximum of six feet and must remain six feet until reaching the rear-most edge of the residence or an attached lanai or pool enclosure, whichever extends farther into the rear yard.
  • At that point, the final six-foot fence panel must be a solid white vinyl transition panel that slopes from six feet to four feet. Detached accessory structures, including sheds, are not considered in determining the transition-panel location. After that, the owner may install either a four-foot solid white vinyl fence or a four-foot white vinyl picket-style fence extending toward the rear boundary.
  • Conservation Fencing means black aluminum fencing or black coated chain-link fencing approved by the Association for use adjacent to ponds, preserves, marshes, wooded areas, conservation areas, reserves, or similar open spaces. It may be installed only along the rear boundary of a lot adjoining those areas and is not permitted along side property lines.
  • Black aluminum, chain-link, wrought-iron, Conservation Fencing, and other open-style fencing materials are not permitted along side property lines, regardless of whether the line adjoins another lot, a cul-de-sac island, a roadway landscape tract, Association common area, open space, or other non-residential property.
  • No fence within the community may exceed six feet in height. Except as expressly authorized, other fencing materials, colors, styles, designs, and configurations are prohibited.
  • Existing Association requirements for permitted location, placement, setbacks, and installation remain in effect unless expressly modified by a later resolution.

The official PDF is in English. This page summarizes it in your selected language; the official English original controls.

View official PDF (2026 Fence Resolution)Download official PDF (2026 Fence Resolution)

Official document

Architectural Control Committee (ARC) Charter

PDF · 9 pages · 348 KB

Formalizes the ARC framework, appointment and conduct standards, administrative review, jurisdiction, decision deadlines, records, and the limits of ARC authority.

Key points

  • The ARC reviews architectural applications under the Declaration and governing documents and determines whether proposed improvements comply with adopted design standards, architectural guidelines, rules, and Board-adopted policies.
  • The ARC serves in an administrative capacity. Authority to adopt, amend, interpret, expand, or repeal architectural standards remains with the Board of Directors.
  • The Board appoints ARC members, who serve at the Board's pleasure and may be removed, replaced, not utilized, or supplemented. Members must sign and adhere to the Oath of Office and Code of Conduct.
  • The Board may appoint one or more Designated Reviewers, ordinarily the ARC Chairperson unless otherwise indicated, to administratively approve applications that objectively comply with the governing documents and adopted design standards. The document states that no ARC application may be denied by the sole discretion of the Designated Reviewer.
  • ARC jurisdiction is limited to completed architectural applications referred for committee consideration. The ARC determines only whether the proposed improvement complies with the Declaration, governing documents, adopted design standards, architectural guidelines, Board-adopted resolutions, and other written architectural policies.
More details from the resolution
  • The ARC may approve compliant applications, deny incomplete or expressly prohibited applications, approve subject to conditions expressly authorized by existing written standards, request additional information, and recommend amendments to design standards for future Board consideration.
  • The ARC may not unilaterally create standards, impose requirements not in the governing documents or adopted standards, deny based solely on subjective personal preference where the application complies, establish inconsistent precedent, amend or interpret design standards, grant variances unless specifically authorized, adopt binding policies, direct management/vendors/counsel/Board, or exercise authority not specifically granted.
  • The ARC must review and approve or deny a complete application within 30 days after receipt of the complete application and all required supporting documentation. ARC meetings require 48 hours' posted notice and owners are free to attend.
  • Applications raising a variance, reasonable accommodation or modification, selective enforcement, waiver, estoppel, grandfathering, prospective enforcement, settlement, governing-document interpretation, or another issue beyond the ARC's authority must be referred to the Board.
  • Conflict-of-interest and recusal standards apply. The Code of Conduct requires fair, objective, consistent review, disclosure of personal/financial/business interests, and decisions grounded in the governing documents and adopted standards rather than personal preference.
  • The ARC must maintain records of administrative approvals, written minutes or decision forms, and copies of approvals and denials in the Association's official records. Appeal or review rights provided by the governing documents or Florida law are preserved.
  • The resolution states that it becomes effective immediately upon adoption and remains in effect until modified or rescinded by the Board. The document records adoption at the October 12, 2026 meeting.

The official PDF is in English. This page summarizes it in your selected language; the official English original controls.

View official PDF (Architectural Control Committee (ARC) Charter)Download official PDF (Architectural Control Committee (ARC) Charter)

Official document

Fining Committee Charter

PDF · 7 pages · 176 KB

Establishes an independent committee of owners to review alleged violations at hearings and decide only whether the violation occurred and whether it was cured before the hearing.

Key points

  • The Fine Committee is established as an independent committee of owners to review alleged violations of the governing documents referred by the Board and/or Association management.
  • All committee members must be owners. No Board member, Association officer, management representative, Association attorney, or Association agent may serve on the committee. At least three eligible members must participate in any hearing.
  • The Board appoints committee members, who serve at the Board's pleasure and may be removed, replaced, not utilized, or supplemented. Members must sign and adhere to the Oath of Office and Code of Conduct.
  • The committee's jurisdiction is strictly limited to determining whether the alleged violation occurred and whether the violation was cured before the hearing. Findings must be based solely on the evidence presented during the hearing and materials provided by management and the parties.
  • The committee has no authority to determine, waive, reduce, increase, suspend, or modify a proposed or levied fine; establish payment plans; grant extensions to comply; interpret, amend, or create Association policies; grant variances or exceptions; direct management, the Board, vendors, or legal counsel; determine collection actions; or exercise authority not specifically granted.
More details from the resolution
  • The committee may not independently investigate alleged violations, conduct independent inspections to gather evidence, gather evidence outside the hearing, interview witnesses outside the hearing, or rely on personal observations or information not presented as evidence. Its decision must be based exclusively on the evidence and testimony presented at the hearing.
  • Any member with a personal, family, business, financial, neighbor, or other relationship that could reasonably create an actual or perceived conflict must disclose it and recuse from that matter. The remaining qualified members may hear the matter if the committee maintains the minimum number required by law and the resolution.
  • Owners are provided an opportunity to present evidence, testimony, photographs, invoices, contracts, permits, correspondence, and other relevant documentation. After the evidence, the committee may deliberate privately and vote on whether the violation occurred and whether it was cured before the hearing.
  • The committee must maintain written minutes or a written decision form for every hearing, including the date, property address, participating members, alleged violations, findings, cure determination, and vote. The written findings must be signed by the participating members.
  • Immediately after the hearing, and no later than the next business day, the chairperson must provide the signed minutes or decision form to the Association manager or designee, so any required post-hearing notices can be prepared and sent within 7 days as provided in the Enforcement Policy.
  • The resolution states that it becomes effective immediately upon adoption and remains in effect until modified or rescinded by the Board. The document records adoption at the October 12, 2026 meeting.

The official PDF is in English. This page summarizes it in your selected language; the official English original controls.

View official PDF (Fining Committee Charter)Download official PDF (Fining Committee Charter)

Official document

Expense Reimbursement Policy

PDF · 6 pages · 184 KB

Sets documentation, prior-authorization, review, and payment controls for authorized out-of-pocket Association expenses. It concerns Association governance and financial controls, not a new homeowner fee.

Key points

  • The policy governs reimbursement of an actual, reasonable, and necessary out-of-pocket expense paid to an unrelated third-party vendor for a legitimate Association purpose.
  • Prior Board approval is generally required before the expense is incurred. Authorization may be reflected in approved meeting minutes, the adopted budget, a written Board directive, or another written approval permitted by the policy.
  • The narrow emergency exception is available only to a director, and only for an unforeseen emergency presenting an imminent threat of bodily injury or substantial damage to Association property when it was impracticable to obtain prior Board approval. The director must notify the remaining directors and management as soon as practicable; a majority of disinterested directors must determine at a properly noticed meeting that every requirement was met and the amount was reasonable.
  • The requester must submit the Expense Reimbursement Request Form and an itemized receipt or paid invoice identifying the vendor, transaction date, items purchased, and amount paid; evidence that the requester personally paid; the Association purpose; the date and terms of prior Board approval; and any refund, credit, rebate, or offset.
  • A complete request must be submitted within 30 days after incurring the approved expense. A request that is not complete within that period is ineligible. Prior approval does not guarantee reimbursement if the policy requirements are not met.
More details from the resolution
  • A requester may not approve their own reimbursement. If the requester is a director or a Related Person of a director, that director must not participate in review or deliberations, must abstain, and must not approve, sign, issue, or authorize payment. Reimbursement requires approval by a majority of disinterested directors at a properly noticed Board meeting.
  • The Board may approve less than requested but may not approve more than the amount previously authorized. A request that does not satisfy the policy must be denied.
  • A director or Related Person may receive only reimbursement of an actual out-of-pocket expense paid to an unrelated third-party vendor in strict compliance with the policy. The Association may not pay a director or Related Person for personally performed labor or services, and such services are deemed voluntary and uncompensated. A properly authorized vendor arrangement with a non-director/non-Related Person is vendor compensation, not reimbursement under this policy.
  • The policy lists prohibited or non-reimbursable expenses, including personal expenses, alcohol, traffic or parking citations, fines or penalties caused by the requester, political or charitable contributions, expenses contrary to Board direction, expenses primarily benefiting the requester or another individual, and amounts already reimbursed or paid by another source.
  • Reimbursement is processed through the Association's ordinary accounts-payable procedures and charged to the appropriate account. The request form, supporting documentation, prior-approval evidence, final payment approval, and proof of payment are retained with the Association's accounting records. No reimbursement is paid in cash or outside the ordinary accounts-payable process.
  • The policy states that it is effective upon adoption and applies to expenses incurred on or after that date. It does not impose a new homeowner fee, assessment, or charge on owners.

The official PDF is in English. This page summarizes it in your selected language; the official English original controls.

View official PDF (Expense Reimbursement Policy)Download official PDF (Expense Reimbursement Policy)

Official documents

These are the six PDFs distributed by Inframark. The English PDFs are the official originals; this page does not replace them and no machine translation of the documents is presented as official.

Each PDF opens in a new tab. Use the download link to save the exact official file.

Source and attribution

The resolutions were distributed by Inframark on October 19, 2026 as approved by the Board of Directors at the October 12, 2026 meeting. Sanctuary Get Involved did not draft, approve, or interpret these policies. The official documents remain the authoritative source.

Ask Lexi about these changes

Lexi can answer owner questions from the official resolutions — including cure periods, fine amounts, rental registration and screening, the rental cap, fence rules, ARC authority, Fining Committee authority, and expense reimbursement. Lexi is an information assistant, not legal counsel; for a binding interpretation or an answer about your specific property, contact Association management.

Ask Lexi

Not sure where to begin?

Lexi, the owner's personal assistant, can help you understand available community information, governing documents, financial reports, owner updates, and where to find the next step.

Lexi provides information from available uploaded documents and does not provide legal, accounting, tax, investment, or other professional advice.

Approved Policy Resolutions — October 12, 2026 Board Meeting · Sanctuary Get Involved